辦公達人支招——5招輕鬆做經理
Running an office involves a million moving parts: ordering supplies, troubleshooting, dealing with vendors, maintenance, payroll, etc.
管理辦公室涉及衆多方面：訂購物資、故障排查、與供應商溝通、維護、工資表等等。
Another important part of a manager's job is helping the office function on a daily basis. And the more efficiently an office is run, the more successful a business can perform.
經理的另一個重要工作就是協助辦公室日常運營。辦公效率越高，企業就越成功。
Here are five tips to follow to keep your office running smoothly.
以下是爲使公司平穩運作你可以採納的5條建議。
1. Organize.
整理。
Becoming meticulously organized takes time, but so does searching for things amid clutter and chaos. That's why it's best to err on the side of organization. By taking the time to put everything in its place — from food items to office supplies — you'll spend less time looking for things and less time telling employees where they can find things. Be sure to arrange files, paperwork, and supplies in a clear and concise way, and avoid creating clutter by regularly getting rid of items you don't need.
精心整理需要時間，但是在一片狼藉裏找東西也要花費時間，這就是爲什麼要做好整理工作。花點時間把東西歸位（從吃的到辦公用品），你能更快地找到東西，也能更快告訴員工去哪兒找東西。一定要既有條理又簡潔地整理好文件夾、文件和日常用品，還要定期拿走不用的東西，避免再弄亂。
2. Promote self-sufficiency.
鼓勵自己動手。
Your job is to manage the duties of the office, not serve as other employees' mother or maid. While a large part of your job will be to maintain order and cleanliness, it's important that you don't encourage employees to be helpless. Establish order in the office by laying down ground rules. For example, require employees to load the dishwasher to help reduce the time you spend cleaning up in the kitchen.
你的工作是管理辦公室事務，不是給其他職員當老媽子或傭人。你大部分工作是要維持秩序保持清潔，重要的是不能助長職工的無能。制定基本規定在辦公室建立起秩序，比如，要求員工自己把餐具放進洗碗機就可以減少打掃廚房的時間。
3. Put things on autopilot.
自動服務。
Having to remember countless details each day can get overwhelming. This is especially true for minor details such as re-upping on office supplies. To prevent yourself from forgetting to order supplies or equipment, schedule weekly or monthly reminders. And whenever possible, create recurring orders for specific supplies, such as weekly food orders or ink-cartridge replacements.
每天要記住無數的細節會使你應對乏力，細枝末節更是如此。比如說辦公室用品補給，爲了避免忘記訂購必需品或設備，做好周計劃或每月提醒。無論何時只要有可能，就預定一些特定的必需品，比如每週的訂餐或要更換的墨盒。
Services like HP's SureSupply Auto-Delivery take the stress out of keeping track of reorders. With Auto-Delivery, customers get notified when their printer is running low on toner and ink and are given the option to reorder.
像惠普SureSupply自動配送這樣的服務爲你減輕記錄重複訂購的壓力，因爲自動配送，所以當客戶的打印機裏調色劑和墨所剩不多時就會通知客戶，客戶可選擇再次訂購。
4. Become a pro at multitasking.
成爲同時進行多個任務的專家。
Office managers are required to put out a lot of fires throughout the day while managing their own workload. To do this effectively it's important to be able to juggle multiple tasks at any given time, such as managing a team of administrators, working with vendors, planning staff meetings, and ordering supplies. Prioritize what you have to do each day while doing your best to not be distracted. (Being able to manage time effectively helps with multitasking tremendously.)
辦公室的經理每天處理分內工作時需要解決很多麻煩，爲了高效完成工作，在特定時間內應付多項工作的能力就很重要了，比如管理團隊、聯繫供應商、準備內部會議和訂貨。儘量不分心的同時還要每天安排好工作的優先次序（有效分配時間的能力能幫助你驚人地同時處理多個任務）。
5. Maintain a positive attitude.
保持積極的態度。
Managing an office can be stressful given that there are so many things to do at one time and so many people to please. That's why it's essential to keep a positive attitude when dealing with coworkers. No matter how repetitive questions become or how helpless employees behave, you should try your best to be friendly, approachable, and — most importantly — patient when interacting with coworkers in the office.
同時要處理如此多的事、使如此多的人滿意，這麼看來，管理辦公室會給人很大壓力。這就是爲什麼和同事共事時有必要保持積極的態度。無論問題重複提出多少次或者職員表現得多麼無能，你都應該盡最大努力保持友善、平易近人，還有最重要的是，和辦公室的同事共事時要有耐心。
